Follow Techotopia on Twitter

On-line Guides
All Guides
eBook Store
iOS / Android
Linux for Beginners
Office Productivity
Linux Installation
Linux Security
Linux Utilities
Linux Virtualization
Linux Kernel
System/Network Admin
Scripting Languages
Development Tools
Web Development
GUI Toolkits/Desktop
Mail Systems
Eclipse Documentation

How To Guides
General System Admin
Linux Security
Linux Filesystems
Web Servers
Graphics & Desktop
PC Hardware
Problem Solutions
Privacy Policy




OpenOffice Writer User Guide
Home Next Page

Openoffice Writer User Guide
Table of Contents


  • Copyright
  • Authors
  • Feedback
  • Publication date and software version

    Chapter 1 - Introducing Writer

  • What is Writer?
  • Starting Writer
  • Starting from the system menu
  • Starting from an existing document
  • Using the Quickstarter under Windows
  • Preloading OOo under Linux/KDE
  • Starting from the command line
  • The Writer interface
  • Menus
  • Toolbars
  • Rulers
  • Changing document views
  • Using dockable/floating windows
  • Using the Navigator
  • Arranging chapters using the Navigator
  • Creating a new document
  • Creating a blank document
  • Creating a document from a template
  • Opening an existing document
  • Saving a document
  • Saving as a Microsoft Word document
  • Printing a document
  • Quick printing
  • Controlling printing using the Print dialog box
  • Previewing pages before printing
  • Exporting to PDF
  • Quick export to PDF
  • Controlling PDF content and quality
  • Getting help
  • Closing a document
  • Closing Writer

    Chapter 2 - Setting up Writer

  • Choosing options that affect all of OOo
  • User Data options
  • General options
  • View options
  • Print options
  • Appearance options
  • Choosing options for Writer
  • General options
  • View options
  • Formatting Aids options
  • Grid options
  • Default fonts
  • Print options
  • Default table options
  • Change tracking options
  • Compatibility options
  • AutoCaption options
  • Mail Merge E-mail options
  • Choosing language settings
  • Install the required dictionaries
  • Change some locale and language settings
  • Choose spelling options
  • Controlling Writer’s AutoCorrect functions

    Chapter 3 - Working with Text

  • Introduction
  • Selecting text
  • Selecting items that are not consecutive
  • Cutting, copying, and pasting text
  • Moving paragraphs quickly
  • Finding and replacing text
  • Use wildcards (regular expressions)
  • Find and replace specific formatting
  • Find and replace paragraph styles
  • Inserting special characters
  • Inserting dashes and non-breaking spaces
  • Formatting paragraphs
  • Setting tab stops and indents
  • Formatting characters
  • Autoformatting
  • Creating numbered or bulleted lists
  • Using the Bullets and Numbering toolbar
  • Using footnotes and endnotes
  • Inserting footnotes
  • Defining the format of footnotes
  • Checking spelling
  • Using the thesaurus
  • Hyphenating words
  • Using AutoCorrect
  • Using word completion
  • Using AutoText
  • Line numbering
  • Undoing and redoing changes
  • Tracking changes to a document
  • Preparing a document for review
  • Recording changes
  • Inserting notes
  • Accepting or rejecting changes and comments
  • Merging modified documents
  • Comparing documents
  • Tips and tricks
  • Switching between insert and overwrite mode
  • Counting the words in a selection

    Chapter 4 - Formatting Pages

  • Introduction
  • Choosing a layout method
  • Setting up basic page layout using styles
  • Inserting a page break without switching the style
  • Defining a different first page for a document
  • Changing page orientation within a document
  • Changing page margins
  • Using columns to define the page layout
  • Defining the number of columns on a page
  • Changing the number of columns for existing text
  • Using frames for page layout
  • Creating frames
  • Moving, resizing, and changing frame attributes
  • Anchoring a frame
  • Linking frames
  • Using tables for page layout
  • Example: Creating sideheads using tables
  • Using sections for page layout
  • Creating sections
  • Using the Section page
  • Using the Columns page
  • Using the Indents page
  • Using the Footnotes/Endnotes page
  • Using the Background page
  • Saving a new section
  • Editing and deleting sections
  • Updating links
  • Creating headers and footers
  • Portrait headers on landscape pages
  • Numbering pages
  • Including the total number of pages
  • Restarting page numbering
  • Changing the format of page numbers
  • Problems with restarting page numbering
  • Numbering portrait and landscape pages
  • Numbering the first page something other than 1
  • Numbering pages by chapter

    Chapter 5 - Printing, Faxing, Exporting, and E-mailing

  • Introduction
  • Quick printing
  • Controlling printing
  • Selecting print options for a document
  • Selecting default print options
  • Printing in black and white on a color printer
  • Previewing pages before printing
  • Printing a brochure
  • Printing envelopes
  • Setting up envelope details from a database
  • Printing labels
  • Sending a fax
  • Sending a fax through the Print dialog box
  • Adding a Fax icon to the toolbar (advanced)
  • Exporting to PDF
  • Quick export to PDF
  • Controlling PDF content and quality
  • E-mailing Writer documents
  • Digital signing of documents

    Chapter 6 - Introduction to Styles

  • Introduction
  • What are styles?
  • Why use styles?
  • Types of styles
  • Using paragraph styles
  • First steps
  • Using the Apply Style menu
  • Modifying paragraph styles
  • Linked styles
  • Creating custom styles
  • Sample poem
  • Changing the formatting of your styles
  • Tips and tricks
  • Using page styles
  • What page style does a page have?
  • Modifying a page style
  • Mirrored margins for facing pages
  • The Next Style property
  • Manual page breaks
  • Page numbering
  • Preliminaries: fields
  • Inserting a header
  • Simple page numbering
  • More complex variations
  • Using character styles
  • Why use character styles?
  • Applying character styles

    Chapter 7 - Working with Styles

  • Introduction
  • Applying styles
  • Using the Styles and Formatting window
  • Using Fill Format mode
  • Using the Apply Style list
  • Assigning styles to shortcut keys
  • Modifying styles
  • Changing a style using the Style dialog box
  • Updating a style from a selection
  • Using AutoUpdate (paragraph and frame styles only)
  • Updating styles from another document or template
  • Creating new (custom) styles
  • Creating a new style using the Style dialog box
  • Creating a new style from a selection
  • Dragging and dropping a selection to create a style
  • Copying and moving styles
  • Using the Template Management dialog box
  • Loading styles from a template or document
  • Deleting styles
  • Working with paragraph styles
  • Controlling page breaks
  • Controlling tab stops
  • Specifying a relative font size
  • Selecting a language for a paragraph style
  • Rotating the text in a paragraph style
  • Kerning text
  • Using styles in outlining
  • Choosing paragraph styles for outline levels
  • Including chapter or section information in page headers
  • Working with conditional paragraph styles
  • Defining the conditional style
  • Working with frame styles
  • How frame styles work
  • Planning the styles
  • Formatting frames
  • Applying frame styles
  • Working with list (numbering) styles
  • Example of list style usage
  • Using outline-numbering styles
  • Applying the different levels of a list-numbered paragraph style
  • Working with page styles
  • Setting up a book chapter sequence of pages

    Chapter 8 - Working with Graphics

  • Graphics in Writer documents
  • How to add a graphic from a file
  • Inserting a graphic from a file
  • Resizing a graphic
  • Inserting images from other sources
  • Adding an image to the Gallery
  • Modifying an image
  • Positioning graphics within the text
  • Arranging and aligning graphics
  • Wrapping text around graphics
  • Anchoring graphics and drawing objects
  • Adding captions to graphics
  • Adding captions automatically
  • Using the Caption dialog box
  • Adding captions manually
  • Using Writer’s drawing tools
  • Creating drawing objects
  • Setting or changing properties for drawing objects
  • Grouping drawing objects
  • Graphic file types supported

    Chapter 9 - Working with Tables

  • Introduction
  • The Table menu and toolbar
  • Creating a table
  • Inserting a new table
  • Creating nested tables
  • Using AutoCorrect to create a table
  • Formatting a table
  • Default parameters
  • Formatting individual cells
  • Inserting rows and columns
  • Merging and splitting cells
  • Merging and splitting tables
  • Choosing table spacing and alignment
  • Specifying text flow
  • Resizing rows and columns
  • Specifying table borders
  • Selecting background colors and graphics
  • Vertical alignment
  • Number formats
  • Adding a caption
  • Cross-referencing a table
  • AutoFormatting tables
  • Create a heading row in an existing table
  • Rotating text in a table cell
  • Displaying or hiding table boundaries
  • Data entry in tables
  • Moving between cells
  • Number recognition
  • Converting between table and text
  • Sorting data in a table
  • Deleting, copying, and moving a table
  • Deleting a table
  • Copying a table
  • Moving a table
  • Using tables as a page layout tool
  • Using spreadsheet functions in a table

    Chapter 10 - Working with Templates

  • Introduction
  • Using a template to create a document
  • Creating a template
  • Creating a template from a document
  • Creating a template using a wizard
  • Editing a template
  • Setting a default template
  • Setting a custom template as the default
  • Resetting Writer’s Default template as the default
  • Organizing templates
  • Creating a template folder
  • Deleting a template folder
  • Moving a template
  • Deleting a template
  • Importing a template
  • Exporting a template

    Chapter 11 - Using Mail Merge

  • What is mail merge?
  • Creating the data source
  • Registering a data source
  • Creating a form letter
  • Printing mailing labels
  • Printing envelopes
  • Setting up envelopes for printing
  • Merging and printing the envelopes
  • Using the Mail Merge Wizard to create a form letter
  • Step 1: Select starting document
  • Step 2: Select document type
  • Step 3: Insert address block
  • Step 4: Create salutation
  • Step 5: Adjust layout
  • Step 6: Edit document and insert extra fields
  • Step 7: Personalize documents
  • Step 8: Save, print or send
  • Saving as a file rather than printing
  • Editing a saved file of mailing labels
  • Removing blank lines in addresses
  • Removing blank lines in addresses on form letters
  • Removing blank lines in labels
  • Removing blank lines from envelope addresses

    Chapter 12 - Creating Tables of Contents, Indexes and Bibliographies

  • Introduction
  • Creating a table of contents
  • Creating a table of contents quickly
  • Customizing a table of contents
  • Using the Index/Table page
  • Using the Entries page
  • Using the Styles page
  • Using the Columns page
  • Using the Background page
  • Maintaining a table of contents
  • Creating an alphabetic index
  • Adding index entries
  • Customizing index entries
  • Customizing the appearance of an index
  • Maintaining an index
  • Viewing and editing existing index entries
  • Creating and using other types of indexes
  • Creating a bibliography
  • Creating a bibliographic database
  • Adding entries to the database
  • Maintaining entries in the database
  • Adding a reference (citation) into a document
  • Formating the bibliography
  • Defining the paragraph style for the bibliography
  • Updating and editing an existing bibliography

    Chapter 13 - Working with Master Documents

  • Why use a master document?
  • Styles and master documents
  • Using the Navigator
  • Creating a master document
  • Splitting one document into a master document and subdocuments
  • Combining several documents into a master document
  • Starting with no existing documents
  • Editing a master document
  • Changing the appearance of the document
  • Editing subdocuments
  • Cross-referencing between subdocuments
  • Problem solving
  • Including a chapter reference in the header of the first page
  • Including landscape pages in a portrait-oriented master document
  • Anchoring pictures to a page

    Chapter 14 - Working with Fields

  • Introduction to fields
  • Quick and easy field entry
  • Using document properties to hold information that changes
  • Using other fields to hold information that changes
  • Using AutoText to insert often-used fields
  • Defining your own numbering sequences
  • Create a number range variable
  • Use AutoText to insert a number range field
  • Using automatic cross-references
  • Prepare items as targets for cross-referencing
  • Insert cross-references
  • Using fields in headers and footers
  • Using fields instead of outline numbering for chapter numbers
  • Tricks for working with fields
  • Keyboard shortcuts for fields
  • Fixing the contents of fields
  • Converting fields into text
  • Developing conditional content
  • Choose the types of conditional content to use
  • Plan your conditional content
  • Create the variable
  • Apply the condition to the content
  • Change the value of the variable
  • Editing hidden paragraphs and sections
  • Using placeholder fields

    Chapter 15 - Using Forms in Writer

  • Introduction
  • When to use forms
  • Alternatives to using forms in Writer
  • Creating a simple form
  • Create a document
  • Form toolbars
  • Design Mode
  • Insert form controls
  • Configure controls
  • Using the form
  • Form controls reference
  • Example: a simple form
  • Create the document
  • Add form controls
  • Configure form controls
  • Finishing touches
  • Accessing data sources
  • Creating a database
  • Accessing an existing data source
  • Creating a form for data entry
  • Entering data into a form
  • Advanced form customization
  • Linking a macro to a form control
  • Read-only documents
  • Fine-tuning database access permissions
  • Form control formatting options
  • XForms

    Chapter 16 - Math Objects

  • Introduction
  • Getting started
  • Entering a formula
  • The Selection window
  • Example 1:
  • Right-click menu
  • Markup
  • Greek characters
  • Example 2:
  • Customizations
  • Formula editor as a floating window
  • How can I make a formula bigger?
  • Formula layout
  • Brackets are your friends
  • Equations over more than one line
  • Common problem areas
  • How do I add limits to my sum/integral?
  • Brackets with matrices look ugly!
  • How do I make a derivative?
  • Numbering equations
  • Math commands - Reference
  • Unary / binary operators
  • Relational operators
  • Set operations
  • Functions
  • Operators
  • Attributes
  • Miscellaneous
  • Brackets
  • Formats
  • Characters – Greek
  • Characters - Special

  • Copyright

    This document is Copyright © 2005–2006 by its contributors as listed in the section titled Authors. You can distribute it and/or modify it under the terms of the Creative Commons Attribution License, version 2.5 or later (

    All trademarks within this guide belong to their legitimate owners.


    Magnus Adielsson
    Agnes Belzunce
    Ken Byars
    Bruce Byfield
    Camillus Gerard Cai
    Daniel Carrera
    Dick Detwiler
    Laurent Duperval
    Martin Fox
    Katherine Grief
    Tara Hess
    Peter Hillier-Brook
    John Kane
    Sigrid Kronenberger
    Peter Kupfer
    Ian Laurenson
    Alan Madden
    Paul Miller
    Vincenzo Ponzi
    Carol Roberts
    Iain Roberts
    Robert Scott
    Janet M. Swisher
    Catherine Waterman
    Jean Hollis Weber
    Linda Worthington


    Maintainer: Jean Hollis Weber
    Please direct any comments or suggestions about this document to:
    [email protected]

    Publication date and software version

    Published 12 November 2006. Based on 2.0.4.

    OpenOffice Writer User Guide
    Home Next Page

      Published under the terms of the Open Publication License Design by Interspire