Follow Techotopia on Twitter

On-line Guides
All Guides
eBook Store
iOS / Android
Linux for Beginners
Office Productivity
Linux Installation
Linux Security
Linux Utilities
Linux Virtualization
Linux Kernel
System/Network Admin
Scripting Languages
Development Tools
Web Development
GUI Toolkits/Desktop
Mail Systems
Eclipse Documentation

How To Guides
General System Admin
Linux Security
Linux Filesystems
Web Servers
Graphics & Desktop
PC Hardware
Problem Solutions
Privacy Policy




OpenOffice Writer User Guide
Previous Page Home Next Page

Saving as a file rather than printing

You can save the output of a form letter, mailing labels, or envelopes as a file, rather than printing it directly. Saving as a file is useful for several reasons. For example, you may want to view the file to make sure it is correct before printing a large number of form letters or mailing labels, or you may want to edit the file (change the typeface, the type size, indentation, and so on).

To save as a file rather the printing directly, select the Mail Merge Wizard at the point where File > Print would normally be selected.

Thus, after selecting New Document, instead of selecting File > Print, do this:

  1. Select Tools > Mail Merge Wizard.

  2. In Step 1 of the wizard (Figure 284), select Use the current document.

  3. Then select step 8 (Save, print, or send). In step 8, you can save the original sample letter, save the merged document, or print the letters right away. In the example below, Save merged document and Save as single document are selected. You can also save as individual documents, which means that there will be a separate document for each record. In most instances, saving as a single document is more desirable.


  1. Click Save Documents. You will be prompted to give the document a name. You then return to the above dialog, where you can choose another option (for example, save the starting document), or click Finish.

OpenOffice Writer User Guide
Previous Page Home Next Page

  Published under the terms of the Open Publication License Design by Interspire