Exporting to PDF
OpenOffice.org
Impress can export presentations to PDF (Portable Document Format).
This industry-standard file format for file viewing is ideal for
sending the file to someone else to view using Adobe Reader or other
PDF viewers.
Quick
export to PDF
Click
the Export Directly as PDF
icon
to export the entire presentation using the default PDF settings.
You are asked to enter the file name and location for the PDF file,
but you do not get a chance to choose a page range or the print
quality.
Controlling
PDF content and quality
For
more control over the content and quality of the resulting PDF, use
File > Export as PDF.
You are asked to enter the location and file name of the PDF to be
created, and then the PDF
Options dialog opens. This dialog has four pages, described in this
section. Make your selections, and then click Export.
General
page of PDF Options dialog
On
the General page (Figure 174), you can choose which pages to include
in the PDF, the type of compression to use for images (which affects
the quality of images in the PDF), and other options.
Range
section
All:
Exports the entire document.
Pages:
To export a range of slides, use the format 3-6
(pages 3 to 6). To export single slides, use the format 7;9;11
(slides 7, 9, and 11). You can also export a combination of slide
ranges and single slides, by using a format like 3-6;8;10;12.
Selection:
Exports whatever material is selected.
Images
section
Lossless
compression: Images
are stored without any loss of quality. Tends to make large files
when used with photographs. Recommended for
other images.
JPEG
compression: Allows
for varying degrees of quality. A setting of 90% tends to work well
with photographs (small file size, little perceptible loss).
Reduce
image resolution:
Lower-DPI (dots per inch) images have lower quality.
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Note
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EPS
images with embedded previews are exported only as previews. EPS
images without embedded previews are exported as empty
placeholders.
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General
section
Tagged
PDF: Includes special
tags into the corresponding PDF tags. Some tags that are exported
are table of contents, hyperlinks, and controls. This option can
increase file sizes significantly.
Export
notes: Exports notes
in Writer and Calc documents as PDF notes. You may not want this!
Export
bookmarks: Exports
headings as “bookmarks” (a table of contents list displayed by
some PDF readers, including Adobe Reader).
Create
PDF form - Submit format:
Choose the format of submitting forms from within the PDF file.
This setting overrides the control’s URL property that you set in
the document. There is only one common setting valid for the whole
PDF document: PDF (sends the whole document), FDF (sends the
control contents), HTML, and XML. Most often you will choose the
PDF format.
Export
automatically inserted blank pages: Not used in Impress.
Initial
View page of PDF Options dialog
On
the Initial View page (Figure 175), you can choose how the PDF opens
by default in a PDF viewer. The selections should be
self-explanatory.
User
Interface page of PDF Options dialog
On the User
Interface page (Figure 176), you can choose more settings to control
how a PDF viewer displays the file. Some of these choices are
particularly useful when you are creating a PDF to be used as a
presentation or a kiosk-type display.
Window
options section
Resize
window to initial page. Causes the PDF viewer window to
resize to fit the first page of the PDF.
Center
window on screen. Causes the PDF viewer window to be
centered on the computer screen.
Open
in full screen mode. Causes the PDF viewer to open
full-screen instead of in a smaller window.
Display
document title. Causes the PDF viewer to display the
document’s title in the title bar.
User
interface options section
Hide
menubar. Causes the PDF viewer to hide the menu bar.
Hide
toolbar. Causes the PDF viewer to hide the toolbar.
Hide
window controls. Causes the PDF viewer to hide other
window controls.
Transitions
section
Includes
Impress slide transition effects in the
respective PDF effects.
Bookmarks
section
Select
how many heading levels are displayed as bookmarks, if “Export
bookmarks” is selected on the General page.
Security
page of PDF Options dialog
As of OOo 2.0.4,
PDF export includes options to encrypt the PDF (so it cannot be
opened without a password) and apply some digital rights management
(DRM) features.
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Note
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Permission
settings are effective only if the user’s PDF viewer respects
the settings.
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With an open
password set, the PDF can only be opened with the
password. Once opened, there are no restrictions on what the user
can do with the document (for example, print, copy, or change it).
With
a permissions
password set, the PDF can be opened by anyone,
but its permissions can be restricted. See Figure 177.
With
both
the open password and permission password set, the PDF can only be
opened with the correct password, and its permissions can be
restricted.
Figure 178 shows
the pop-up dialog displayed when you click the Set
open password button on the Security page of the PDF
Options dialog.
After
you set a password for permissions, the other choices on the
Security page (shown in Figure 177) become available. These
selections should be self-explanatory.
