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Adding captions manually
If you need to save as .DOC files or export in other formats, you may find that captions applied as described above (either automatically or using the Caption dialog box) are lost during the export. To avoid export problems, or as another way to put captions above pictures or below them (the usual case), you can add a caption manually, in either of two ways:
- Place the graphic and its caption in separate paragraphs.
- Use a table.
Place the graphic and its caption in separate paragraphs
Insert the graphic and anchor it to its paragraph as a character. Press Enter to create a new paragraph for the caption.
- In the caption paragraph, type, for example, Figure and add a space.
- To insert the figure number automatically, click Insert > Fields > Other (Control + F2) and select the Variables tab.
- Select Number range in the Type list. Select Figure in the Selection list and choose, for example, Arabic (1 2 3) in the Format drop-down list. Click the Insert button.
- A number will appear after the word “Figure” in the caption. Now, type the text of the caption.
 | If you are manually adding captions to a lot of figures using this method, you might want to make an AutoText entry containing, for example, Figure and a space, the figure-number field, and an optional separator and a space after it.
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| You can also place the caption paragraph before (above) the picture paragraph. Using AutoText can be a convenient way to deal with the lack of automatic captioning above pictures.
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| To ensure the picture and its caption stay together on the page: if the picture is going above the caption, define the text flow of the Figure paragraph style as Keep with next paragraph and the next style as Caption. Conversely, if the caption is going above, define the Caption paragraph style as Keep with next paragraph and the next style as Figure.
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Use a table
Create a one-column, two-row table. Place the picture in one row and type the caption in the other row—or use two or more rows for the caption and other text. This method can be especially useful for pictures with numbered legends, such as Figure 11 in this chapter.
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