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OpenOffice Impress User Guide
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Exporting to PDF

OpenOffice.org Impress can export presentations to PDF (Portable Document Format). This industry-standard file format for file viewing is ideal for sending the file to someone else to view using Adobe Reader or other PDF viewers.

    1. Quick export to PDF

Click the Export Directly as PDF icon to export the entire presentation using the default PDF settings. You are asked to enter the file name and location for the PDF file, but you do not get a chance to choose a page range or the print quality.

  1. Controlling PDF content and quality

For more control over the content and quality of the resulting PDF, use File > Export as PDF. You are asked to enter the location and file name of the PDF to be created, and then the PDF Options dialog opens. This dialog has four pages, described in this section. Make your selections, and then click Export.

        1. General page of PDF Options dialog

On the General page (Figure 174), you can choose which pages to include in the PDF, the type of compression to use for images (which affects the quality of images in the PDF), and other options.

Range section

  • All: Exports the entire document.

  • Pages: To export a range of slides, use the format 3-6 (pages 3 to 6). To export single slides, use the format 7;9;11 (slides 7, 9, and 11). You can also export a combination of slide ranges and single slides, by using a format like 3-6;8;10;12.

  • Selection: Exports whatever material is selected.

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Images section

  • Lossless compression: Images are stored without any loss of quality. Tends to make large files when used with photographs. Recommended for other images.

  • JPEG compression: Allows for varying degrees of quality. A setting of 90% tends to work well with photographs (small file size, little perceptible loss).

  • Reduce image resolution: Lower-DPI (dots per inch) images have lower quality.

Note

EPS images with embedded previews are exported only as previews. EPS images without embedded previews are exported as empty placeholders.

General section

  • Tagged PDF: Includes special tags into the corresponding PDF tags. Some tags that are exported are table of contents, hyperlinks, and controls. This option can increase file sizes significantly.

  • Export notes: Exports notes in Writer and Calc documents as PDF notes. You may not want this!

  • Export bookmarks: Exports headings as “bookmarks” (a table of contents list displayed by some PDF readers, including Adobe Reader).

  • Create PDF form - Submit format: Choose the format of submitting forms from within the PDF file. This setting overrides the control’s URL property that you set in the document. There is only one common setting valid for the whole PDF document: PDF (sends the whole document), FDF (sends the control contents), HTML, and XML. Most often you will choose the PDF format.

  • Export automatically inserted blank pages: Not used in Impress.

      1. Initial View page of PDF Options dialog

On the Initial View page (Figure 175), you can choose how the PDF opens by default in a PDF viewer. The selections should be self-explanatory.

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      1. User Interface page of PDF Options dialog

On the User Interface page (Figure 176), you can choose more settings to control how a PDF viewer displays the file. Some of these choices are particularly useful when you are creating a PDF to be used as a presentation or a kiosk-type display.

Window options section

  • Resize window to initial page. Causes the PDF viewer window to resize to fit the first page of the PDF.

  • Center window on screen. Causes the PDF viewer window to be centered on the computer screen.

  • Open in full screen mode. Causes the PDF viewer to open full-screen instead of in a smaller window.

  • Display document title. Causes the PDF viewer to display the document’s title in the title bar.

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User interface options section

  • Hide menubar. Causes the PDF viewer to hide the menu bar.

  • Hide toolbar. Causes the PDF viewer to hide the toolbar.

  • Hide window controls. Causes the PDF viewer to hide other window controls.

Transitions section

Includes Impress slide transition effects in the respective PDF effects.

Bookmarks section

Select how many heading levels are displayed as bookmarks, if “Export bookmarks” is selected on the General page.

      1. Security page of PDF Options dialog

As of OOo 2.0.4, PDF export includes options to encrypt the PDF (so it cannot be opened without a password) and apply some digital rights management (DRM) features.

Note

Permission settings are effective only if the user’s PDF viewer respects the settings.

  • With an open password set, the PDF can only be opened with the password. Once opened, there are no restrictions on what the user can do with the document (for example, print, copy, or change it).

  • With a permissions password set, the PDF can be opened by anyone, but its permissions can be restricted. See Figure 177.

  • With both the open password and permission password set, the PDF can only be opened with the correct password, and its permissions can be restricted.

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Figure 178 shows the pop-up dialog displayed when you click the Set open password button on the Security page of the PDF Options dialog.

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After you set a password for permissions, the other choices on the Security page (shown in Figure 177) become available. These selections should be self-explanatory.

OpenOffice Impress User Guide
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  Published under the terms of the GNU General Public License Design by Interspire