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OpenOffice Impress User Guide
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Creating slides from an outline

As discussed in Chapter 1, when planning a presentation it is often quite useful to develop an outline using OOo Writer. Once the outline is ready, you will probably want to create one or more separate slides for each of the top level outline elements. You can do this in several ways:

  • Sending the outline from Writer to Impress (creates a new presentation)

  • Sending an autoabstract from Writer to Impress (creates a new presentation)

  • Copying and pasting the outline from Writer to Impress

    1. Sending an outline from Writer to Impress

If a text document in Writer contains headings formatted with the default Heading paragraph styles, you can choose File > Send > Outline to Presentation to create a new presentation containing the headings as an outline.

The new presentation opens in Outline view, as shown in Figure 135.

Frame118

Click on the Normal tab to populate the slides in the Slides pane.

As shown in Figure 136, some outline levels may have too many points to fit on one slide. You can expand those slides as described in “Expanding a slide” on page 175, or duplicate the slides and manually change their contents, as described in “Duplicating a slide” on page 173.

Frame119

  1. Sending an autoabstract from Writer to Impress

If a text document in Writer contains headings formatted with the default Heading paragraph styles, you can use the AutoAbstract feature to copy the headings and a number of subsequent paragraphs to a new presentation. You can specify the number of outline levels as well as the number of paragraphs displayed.

  1. Choose File > Send > AutoAbstract to Presentation.

  2. On the Create AutoAbstract dialog (Figure 137), choose the number of outline levels to be copied to the presentation. For example, if you choose 4 levels, all paragraphs formatted with Heading 1 to Heading 4 are included, along with the number of paragraphs specified in Subpoints per level.

  3. The new presentation opens in Outline view. Click on the Normal tab to populate the slides in the Slides pane.

  4. If some outline levels have too many points to fit on one slide, you can expand those slides as described in “Expanding a slide” on page 175 or duplicate the slides and manually change their contents as described in “Duplicating a slide” on page 173.

Frame120

  1. Copying and pasting an outline

Use this method to add slides from an outline to an existing presentation.

  1. Create a new slide and choose the “Title, Text” layout (see “Choosing a slide layout from the list” on page 183).

  2. Paste in the text area the outline created with Writer. Do not worry if the text does not fit the space on the slide.

  3. When pasting, the hierarchical structure of the outline may be lost. If necessary, use the Demote button on the Text Formatting toolbar to recreate it so that the outline points are at the correct hierarchical level. It may be useful to open the Style and Formatting window at the Presentation styles page to track the outline level of each item.

  4. If some outline levels have too many points to fit on one slide, you can expand those slides or duplicate the slides and manually change their contents.

OpenOffice Impress User Guide
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