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OpenOffice Calc User Guide
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Versions

Most documents go through many drafts. It is often useful to save all versions of a document. You do this by saving a copy of the document after each revision, or you could use Calc's version feature. To use the version management in Calc:

  1. Select File > Versions. The Versions dialog opens as in Figure 124.

Frame144

  1. Click the Save New Version button to save a new version.

  2. A dialog opens where you can enter comments about this version, as shown in Figure 125.

Frame173

  1. After you enter your comment and click OK, the version is included in the version list as shown in Figure 126.

Frame183

Now when you save the file, both versions are saved in the same file. From this point you can:

  • Open an old version – Select the version and click the Open button and a read-only version of a previous version opens.

  • Compare all versions – Clicking the Compare button performs an action similar to merging documents together. An Accept or Reject Changes dialog opens showing all of the changes through the different versions.

  • Review the comments – Select a version and click the Show button to display the full comments made by yourself or other reviewers.

Note

The new file is bigger in size, as if there were actually two spreadsheets saved together.



Caution

If you do a Save As... of a document with different versions stored in it, the old versions are not saved in the new file.

OpenOffice Calc User Guide
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