Preparing a document for review
When you send a document to someone else to review or edit, you may want to prepare it first so that the editor or reviewer does not have to remember to turn on the revision marks. After you have protected the document, any user must enter the correct password in order to turn off the function or accept or reject changes.
- Open the document. To check whether it contains multiple versions, click File > Versions. If multiple versions are listed, save the current version as a separate document with a different name and use this new document as the review copy.
- With the review copy open, make sure that change recording is turned on. The Edit > Changes > Record menu item has a check mark next to it when recording is turned on.
- Click Edit > Changes > Protect Records. On the Enter Password dialog box, type a password (twice) and click OK.
||Passwords must contain at least five characters. It is not necessary to password protect the document while preparing it for review.