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OpenOffice 3.x Getting Started Guide
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E-mailing a document to several recipients

To e-mail a document to several recipients, you can use the features in your e-mail program or you can use OOo’s mail merge facilities to extract email addresses from an address book.

You can use OOo’s mail merge to send e-mail in two ways:

  • Use the Mail Merge Wizard to create the document and send it. See Chapter 11 (Using Mail Merge) of the Writer Guide for details.
  • Create the document in Writer without using the Wizard, then use the Wizard to send it. This method is described here.

To use the Mail Merge Wizard to send a previously-created Writer document:

  1. Click Tools > Mail Merge Wizard. On the first page of the wizard, select Use the current document and click Next.
  2. Select starting document.
  3. On the second page, select E-mail message and click Next.
  4. Select document type.
  5. On the third page, click the Select Address List button. Select the required address list (even if only one is shown) and then click OK. (If the address list you need is not shown here, you can click Add to find it and add it to the list.)
  6. Selecting an address list.
  7. Back on the Select address list page, click Next. On the Create salutation page, deselect the checkbox by This document should contain a salutation.
  8. Deselecting a salutation.
  9. In the left-hand list, click 8. Save, print or send. OOo displays a “Creating documents” message and then displays the Save, print or send page of the Wizard.
  10. Select Send merged document as E-Mail. The lower part of the page changes to show e-mail settings choices.
  11. Type a subject for your email and click Send documents. OOo sends the e-mails.
  12. Sending a document as an email message.

OpenOffice 3.x Getting Started Guide
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