Up to this point in the documentation, we have been focusing on text. That is about to change!
This chapter will discuss inserting a table of contents, graphics, page numbers, links to web pages and how to
insert other types of KOffice data into a document.
This chapter will also cover document information and its relationship to document variables.
Entering Document information
KWord can store information about the author and the document in the same file as the text and data of the document.
Entering this information into KWord has two potential benefits:
This information will always be available for reference. This is especially important in situations where
there are many possible authors (employees) and hundreds (or thousands) of documents.
The information supplied here, can be inserted automatically into the document as a
To enter document information, simply select
from the menubar. This will bring up a dialog box with two tabs.
The first tab is labeled
. Enter a document
The bottom of this page displays the
of the document, the date of the creation and modification, the last printing date, the
Total editing time
. Click on
to clear all data and set the actual date as creation date.
The second tab is labeled
and has blanks to enter the authors name,
and contact information (email address, telephone numbers and physical address).
At the bottom of the dialog is a button labeled
. Clicking on this button will automatically insert your information contained in the
KDE address book into this KWord document information dialog.
You must inform the KDE address book which entry corresponds to your information.
To do this, open the KDE address book, select the entry that contains your name and address. Now select
from the menubar in the
KDE address book. This only needs to be performed once.
KWord will now insert the entered information when the
button is clicked.
The second button
allows you to remove all data of the entries on this page.
When finished entering the information, click
to apply the changes.
If any document variables were changed,
KWord will update their values throughout the document.