KSpread saves the complete document, which may include more than one
worksheet, as a single document file.
If you have created a new document, or want to save an existing one
under a different name, use
->
. This will bring up KDE's common
Save Document As
dialog box.
Choose the folder where you want to save the document and enter a
suitable file name into the
Location:
text box. KSpread
documents are normally automatically saved with a .ods
extension, you do not need to add this to the filename but do make sure that
the
Filter:
selection is set to
OASIS OpenDocument SpreadSheet
.
To save your document without changing its name, just use
->
.
You can also save a KSpread document in a foreign format: see
the Import/Export section for more information
about doing this.
When you save a modified version of an existing document
KSpread will keep the previous version as a backup file, adding a
~ to the end of the filename.
KSpread can provide some protection against losing your work because
of a computer crash or because you have closed KSpread without saving the
current document. It does this by automatically saving the latest version of
the document you are working on every few minutes using a modified file name.
The autosaved version is normally removed when you next save your document,
so that it will only exist if it is more up to date than the version that was
saved manually.
When you open a document KSpread checks to see if an autosaved
version exists, and if it finds one it will offer to open that instead.
Autosaved documents are saved with a file name of the form
.yourfilename.autosave (note the leading period),
so that spread1.ods would be autosaved as
.spread1.ods.autosave. The autosave feature is
user configurable in the settings dialog.
If you are going to be creating a lot of similar documents you can
save yourself time and trouble by first creating a template and then
using that as the basis for the individual documents.
To do this first create a document containing the common elements,
then save it as a template by choosing
->
.
Doing this opens the
Create Template
dialog box.
Enter a name for your new template into the
Name:
text
box and press
OK
. The next time you start a new
document by choosing
->
or when you next start KSpread the
startup dialog window will give you the option of creating the
new document from your template.
The
Create Template
dialog box also lets you
choose a different picture to be displayed above the template name in the
startup dialog window, and lets you save your templates
under different group names, which will appear as different pages in
the dialog.
